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Home Care & Ownership Tips
Document the Savings and Investment Value: Online Home Maintenance Record-Keeping

The word, “maintenance,” has its roots in another word: maintain. By definition, this evokes the idea of an ongoing set of actions that are intended to keep something or someone in a certain state – usually one where it looks and works as it did when it was new or, if you are thinking of a person, younger. Let’s face it: no one is drawn to something that looks as though it has seen better days!

Maintenance is usually tied to the biggest investments you make in life: your home and your vehicle. Outside of people’s obsession with maintaining their vehicles and handling them with kid gloves, most acknowledge the importance of certain tasks to keep a home in a livable and sellable condition. However, not many get as excited as they would over a vehicle where they focus on items, such as sound system upgrades, weekly washes, fresh paint, and custom wheels.

Home maintenance is so much more than signing up for Cinderella duty – mopping, dusting, vacuuming, and bathrooms. It takes more than just mowing the lawn, pulling the weeds, and scooping the leaves out of the pool. Whatever degree of maintenance you decide to invest in your home, your first priority should be to create a record of the type of maintenance – cleaning, repairs, and remodeling – that you do.

Record-Keeping: An Invaluable Marketing and Documentation Tool

There is a whole laundry list of reasons why record-keeping is the right strategy when it comes to the investment you make in your home:

  • Serves as documentation that validates a higher re-sale price or larger insurance claim check.
  • Assists you by containing unnecessary bills for repairs.
  • Centralizes all taxable deductions to counter Uncle Sam’s annual request for money or for when you sell your property to reduce capital gains.
  • References warranty information if there is a problem with an appliance or with the home’s construction.
  • Reminds you when maintenance was last performed so you know when you need to address it again.
  • Provides proof when a problem comes up later so that you do not have to pay further money on something that should have been done properly the first time.
  • Helps you weigh the cost of repairs against the purchase of new appliances or the expense of a remodeling project.
  • Addresses the fact that each home has different degrees of maintenance requirements based on its age, location, type of use, and materials used.
  • Enables you to better manage the business of any investment properties that you may own in which you are charged with the role of landlord and expected to deliver on maintenance faster than you would on your primary residence.

You probably have seen those homes where the paint is peeling off, the window screens are torn, and the yard looks like a jungle. You might have even asked yourself why the person who lived there did not keep up with taking care of the home because now the work to fix it appears to top the mission impossible list. Not only does maintenance help the cosmetic look of a home, but it also keeps its inner workings – what you may not see right away – lasting for years to come.

Just Say No to Paper andYes to High-Tech Online Record-Keeping

Opt for the green approach to record-keeping, which can also be an efficient and safe way to keep your maintenance schedule and information.

An online home maintenance journal has file tabs that allow you to track each room in the house as well as all outside areas around each home that you list. Within these tabs, comprehensive information can be stored about various maintenance tasks:

  • Dates performed
  • Contractor names and contact information
  • Materials used
  • Description of maintenance

Separate sections can also list repairs and information about the purchase of new appliances:

  • Purchase or repair date
  • Store
  • Brand
  • Contractor names and contact information
  • Model number and manufacturer information
  • Warranty record

Other areas can also record remodeling projects, such as kitchen cabinets, countertops, vinyl or aluminum siding, paint, carpet, pool and spa, landscaping, and room or floor additions.

Tedious – But Vital – Maintenance Tasks

Last, but not least, you want to track some of the more menial tasks associated with owning a home. While they may seem tedious and trivial, maintenance, such as vacuuming, cleaning gutters, mopping, sealing decks, replacing filters, shampooing carpets, and sweeping the chimney, plays a major role in nurturing the investment value of your home. In keeping records on such tasks, remember the following:

  • Separate maintenance tasks by weekly, monthly, quarterly, bi-annually, and annually lists.
  • Keep a contact list with information on all those who help you complete these maintenance tasks, such as gardeners, electricians, plumbers, and pool technicians. The list should also state the expense that you have incurred with these vendors over the year.
  • Look for a service that provides e-mail reminders about what tasks need attention. With a busy life, maintenance and cleaning tasks are most likely the last things on your mind.
  • Integrate your online maintenance journal and schedule with an online home inventory to provide a more comprehensive assessment of your primary residence along with any other secondary properties.

Your Partner in Maintenance Record-Keeping

Ownersite Technologies is making it their business to help you maximize the investment in your home through a valuable Web portal where you can record and track all types of information related to the maintenance and care of your home. Their low-cost site membership provides you with a helping hand that takes the tasking effort out of tracking your home maintenance records.

Home Ownersite provides an easy way to quickly set up a home maintenance schedule to keep your home looking like new. The more you put into the care of your home, the longer its original beauty will last. Not only will this improve the quality of your daily life, but proper maintenance and record-keeping will yield a desirable re-sale property and a tidy profit.

Ownersite Technologies is happy to offer a free 30-day trial of Home Ownersite, the comprehensive, web-based tool that simplifies home inventories and recordkeeping. With plans starting at only $29.95 per year, Home Ownersite is the perfect tool to manage the complete ownership lifecycle for your home and valuables. To start your free, no-obligation trial or to review the different plans available, please click here.


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